Exhibitor Guidelines Details
Choose Your Own Booth Location: You get to choose your own booth location after you register and pay. Mail-in registrants will be notified when their payment is received. The map shows the other vendors near you to help you make your choice. You are free to change your booth location to any other available space before the registration deadline (about two weeks before the event).
Booth Space & Canopy Tents: Each exhibitor booth space is a 10' x 10' area. Exhibitors are responsible for bringing their own pop-up canopy and/or other presentation items. If you do not have a pop-up canopy, you may want to check discount stores, such as Big Lots, or borrow one from a friend. Sorry, we do not have canopies to rent. Canopies that are larger than 10' x 10' are not allowed due to requirements set by the fire marshal. Please note that you will be setup on the street, not a lawn, so tents that require guidelines and spikes are not recommended. Jugs of water can be a good replacement for spikes.
Be Creative! Your booth space helps set a fun tone for the event. We love seeing creative use of the space and have often been happily surprised by the unusual ways that our vendors have presented their wares at past festivals. As long as you are not intruding on your neighbor's space, feel free to extend a few feet outside of your booth space and into the street.
Setup Procedure: Booth setup begins at 8 AM. You will be allowed to drive one vehicle to a spot near your booth space. Volunteers will check you in and direct you to your booth space. Please unload your vehicle as quickly as possible and then take it outside of the event footprint prior to setting up. This will help other vendors get through the unloading process more quickly. Volunteers will provide minimal supervision of your goods, but we recommend that you bring a friend to watch your equipment and start the setup process while you park. Vendors that arrive after 10 AM will not be allowed to drive to their booth location. Late arrivals must park and then carry their goods to their booth space. Booth setup must be completed by 10:45 AM.
Tear down: Exhibitors must keep their booths up until at least 5:30 PM. Vehicles will not be allowed inside the event footprint while the event is still active. Please be prepared to carry your goods to your vehicle during tear down. All booths must be removed from the street by 8 PM so that the street can be opened to public traffic.
Electricity: Electricity is not available for vendor booths. Vendors may use quiet generators. If your generator is not quiet, then you will be required to turn it off.
Food Vendors: All food vendors must have their own insurance and appropriate certification from the Health Department. If you are selling food items that are made at home, you must follow Ohio's cottage food rules. Alcohol sales are not allowed. Food vendors are allowed to use quiet generators as long as they do not conflict with the performances. If your generator is not quiet, then you will be required to turn it off. Vendors must dispose of garbage that is generated at their vendor space, including all food waste. A dumpster will be available at the event. When you leave the event, you must take all of your garbage with you or dispose of it in the dumpster. Do not leave trash bags or other waste on the street.
Cancellation Policy: Please notify us as soon as possible if you need to cancel your registration. Full refunds are available for cancellations that occur 14 days or more before the event. Refunds are not available for last minute cancellations less than 14 days before the event. You may transfer your space to a friend if they want to take your place. If they are a different kind of exhibitor (e.g., artist vs. corporate), they must abide by all requirements for that type of exhibitor and pay any differences in fees.